Minutes – March 20, 2018

March 20, 2018

Village of Big Bend Library Board

W230 S9185 Nevins Street

Big Bend WI 53103

Meeting called to order at 6:33 pm

Present:  Leah Fickau, Deanna Quirk, Linda Soneberg, Bobbi Woppert, and Tekla Fickland. 

Absent:    Kathy Schneider & Cathy Bronk. 

Also present:  Karla Lang

–Motion made by Leah seconded by Deanna to have Linda run the meeting until Tekla arrives.  Motion carried. 

Minutes for approval.  

–Motion made by Leah seconded by Deanna to approve the February 20, 2018 minutes as corrected.  Motion carried.

Treasurer’s Report.  The Board went over the Treasurer’s Report. Karla said that the utilities amount will be taken out and Tekla found an error in the postage amount.  Karla will speak to Kerry regarding these errors.

–Motion made by Leah seconded by Deanna to table the February Treasurer’s Report.  Motion carried.

Tekla took over the meeting at this point.

Accounts Payable.  

–Motion made by Deanna seconded by Linda to approve the bills.  Motion carried.

Librarian’s Report:

· The winter Game of Gnomes reading program for adults is completed.

· Next month’s programs will include a gardening program and a photography class.  There will also be an antique appraiser and a story-time visit to the fire department.

· The book clubs have gained a few more members.

· Karla wants to start a survey to see if changing the library hour to 1:30 pm to 8:30 pm Monday –Thursday instead of 2:00 pm to 9:00 pm.  There doesn’t seem to be many patrons from 8:30 to 9:00.


Allowable Cost Worksheet

–Motion made by Leah seconded by Linda to approve the Allowable Cost Worksheet.  Motion carried.

Appointment of committee to update Strategic Plan

Tekla and Linda have volunteered to work with Karla on this.  No other action was taken at this time.

Policy of Encumbrance Management and Use of Big Bend Village Library Funds.  

–Motion made by Leah seconded by Deanna to give the Village Treasurer the authority, under the direction of the Library Board, to manage deposits of Library funds into the LGIP.  Motion carried.

Appointing a signor for moving library funds in the LGIP.

–Motion made by Deanna seconded Leah to approve the Village Treasurer, the Library Board President, and the Library Board Financial Officer as signers on the LGIP accounts, and that a minimum of two of the three signers have to sign all transactions.  Motion carried.

–Motion made by Deanna seconded by Linda that the LGIP account be funded with the ending balance of the Library account #022604301.  Motion carried.

–Motion made by Leah seconded by Deanna to withdraw $50,000 from the Library Money Market and the $3,102.44 from the Museum account into two (2) separate accounts with the LGIP.  Motion carried.

–Motion made by Linda seconded by Deanna to adjourn.  Motion carried.  Meeting adjourned at 7:25.  

Respectfully submitted:

Bobbi Woppert